Asset tracking is the process of identifying your assets and then recording key information about them which spans their asset lifecycle.

Identication is ususally accomplished using barcode labels, but may include other identification techniques such as applying RFID tags, Bluetooth Beacons (like Apple AirTags) or real-time GPS tracker devices.

Key information usually includes the Make, Model & Serial Number as well as the date purchased and any other relevant information. In many cases, it makes sense to track the location of the asset as well as the chain of custody, too.

Asset tracking enables you to minimize equipment loss, enhance utilization (as you now know which equipment you need, their condition and where they are located) and manage the lifecycle of your assets for bottom line savings. This is achieved by maintaining your equipment through the asset tracking software increasing longevity, as well as ensuring compliance.

GoCodes is a great solution for all school one-on-one programs! Whether you’re a K12 school or a university, you face the same challenges. Students often lose or damage equipment and with inadequate record keeping it’s very hard to hold students accountable while covering the costs of running an effective one-on-one program.

GoCodes solves this problem by giving you a complete solution that includes rugged QR code tags sold at cost and a scanner app that works well on iPads. Now equipment can be easily checked in and out to students and staff, so that you have an accurate report of who has what, that’s up-to-date and instantly viewable by you and your team. Use the Scheduled Return Date feature to see when equipment is overdue and follow up. Receive notifications when equipment is returned damaged or in need of maintenance and set ‘end of life’ dates for equipment, so you can get ahead of your end-of-life and equipment procurement process too. Our user-friendly solution comes with everything you need for a total experience that’s simply top class.

It’s important to pick the right kind of label or tag for your school IT equipment. For one-on-one programs, we typically recommend a premium Poly label with a text subsurface print that won’t rub off. Another popular option is a metal foil asset label that is more rugged and longer lasting. In general we don’t recommend that you print your own labels, or even use ordinary poly that come with your account, as they lack the rugged nature needed to survive use by a student population.

A common need in school tracking is to account for equipment at the end of the semester. While many students will return their equipment on time, there’ll always be some that are late or who fail to return it at all. Our software can notify you when equipment has not been returned on time, so you have an exact record of what is late and who has it. You can also create custom reports that show overdue equipment organized by department or student, or any other common information that’s helpful.

GoCodes Asset Tracking excels in FOUR specific areas that other businesses do not. First, we’re able to track all your equipment from small hand tools that require only QR code labels to heavy equipment and vehicles that require active GPS trackers and complex fleet management solutions. We’re able to accomplish this within a single software and UI, which makes us unique.

Second, our software has been designed to be truly straightforward and easy to use. Central to that ease of use, is our web software that works beautifully on your smartphone & tablet and features instant barcode scanning. With GoCodes Asset Tracking there’s no mobile apps to install or additional software to learn. Employees simply have to familiarize themselves with a single software to accomplish everything in GoCodes Asset Tracking!

Third, we include patented QR code poly labels with your account. There’s no need to find a separate company to make your labels or to waste countless hours figuring out how to print your own. With GoCodes’ software and labels, you’re ready for action. And – if you do need a rugged material or even a tracker like Real Time GPS, we have you covered. We provide customized metal labels too that are sold AT COST and a host of trackers that will meet your tracking needs. We are the only TOTAL solution out there.

Finally, we put customers FIRST. We do this by providing unlimited phone, e-mail and chat-based support. That way, you always get help when you need it and for no extra charge!