Still tracking IT assets like laptops, printers, and routers manually?
If so, you’ve likely faced the headaches of lost or stolen equipment, security risks, and compliance issues.
Office asset management software solves these problems by helping IT teams track devices, manage lifecycles, and streamline audits.
To make your search easier, we’ve reviewed six top solutions—covering key features, pros and cons, and pricing—so you can find the best fit for your needs.
In this article...
GoCodes
GoCodes is a cloud-based, mobile-friendly solution that uses QR code technology to simplify tracking and managing any physical assets, including IT equipment.
You can also track office inventory, consumables, small tools, and even large machinery.
The system relies on QR code tags that can be scanned using a smartphone or tablet—no special scanners are required.
Below, you can see these two GoCodes features that enhance its tracking versatility, ease of use, and affordability.
Source: GoCodes
In addition to digital, in-app scanners and cloud software (installed on company or employee devices), all you need are GoCodes’ patented QR code labels.
You can generate and print these labels yourself or order customized asset tags for delivery.
Once QR code tags are attached to assets and initial data is entered into the database, your system is ready to use.
Source: GoCodes
With the GoCodes system in place, your managers and employees can access a range of asset management features.
For starters, managers get easy access to up-to-date information about each tracked asset, as well as about all assets—or particular asset types—collectively.
This lets them track who is using IT assets and where in near real-time, as well as generate detailed, custom reports.
These reports may focus on asset usage, maintenance schedules, depreciation, and more.
Source: GoCodes
A standout feature is GoCodes’ scan-based GPS tracking.
Each time a user scans an asset’s QR code, the system uses the scanning device’s GPS locator to automatically log the asset’s current location.
These locations are securely stored in your cloud database and can be viewed as a list or displayed on a map.
Source: GoCodes
This scan-based location tracking allows users to:
- Search the database for a specific asset and check its last-scanned location.
- Quickly find misplaced devices or, if missing, report them as stolen.
What’s more, this feature works alongside another key GoCodes function—automated check-in and check-out of IT assets.
Employees or managers can scan a QR code to mark an asset as checked out in the GoCodes app.
When returned, scanning the code again checks it back in.
All check-in/out activity is automatically logged, creating a transparent record visible on each asset’s info page.
Source: GoCodes
Combined with GPS location logging, this feature enhances accountability, reducing the risk of misplacement, negligent handling, or internal theft.
Managers can also assign assets, such as laptops or tablets, to employees in advance and set return dates.
When the due date arrives, the employee receives an automatic reminder.
Source: GoCodes
Similarly, you can use GoCodes to track consumable inventory, such as IT cables, spare parts, or accessories.
By setting minimum inventory thresholds, you’ll receive low-quantity alerts, ensuring you restock before supplies run out.
Overall, these features make GoCodes a great fit for small and medium-sized businesses looking for an affordable, user-friendly asset management tool.
As one satisfied user puts it:
“GoCodes is super simple to implement and begin using. I have shown several people within our company how to use the system. Training takes less than 10 minutes.”
The only potential downside is that GoCodes focuses on tracking physical assets, so it may not be ideal for managing digital assets like software licenses and contracts.
As for pricing, you can see GoCodes subscription packages here:
Source: GoCodes
As shown, the standard package with self-printed QR codes starts at $500 per year.
Higher-tier packages include customized light-duty poly labels in the price, a larger number of tracked assets, and more user logins.
To sum up, if you need an easy-to-use, cost-effective solution to manage physical IT assets and consumable inventory, GoCodes is definitely worth considering.
And you can try it for free!
Asset Panda
Asset Panda is a well-known asset management solution offering maximum flexibility and extensive customization options for IT teams.
It provides all the necessary tools to track IT and other assets, including non-physical items such as software licenses, subscriptions, and contracts.
Here are just some of Asset Panda’s extensive features:
Source: Asset Panda
Like in GoCodes, physical assets can be tracked via barcodes, QR codes, or RFID tags using cloud-based, mobile-friendly software and in-app scanners.
However, unlike GoCodes, Asset Panda’s QR code labels do not include scan-based GPS tracking.
This means asset locations must be updated manually by users.
Aside from this, the tracking process is similar.
By scanning an asset tag or accessing the Asset Panda app, users can view the asset database and each asset’s detailed information page.
Depending on user permissions, they can also update asset details as needed.
Source: Asset Panda
Both Asset Panda’s interface and asset data fields are highly customizable.
This makes Asset Panda particularly well-suited for larger companies managing diverse assets within complex workflows.
However, businesses with simpler IT asset management needs may find the initial setup overwhelming.
In fact, a PC Magazine review notes that Asset Panda is more complex than many other contenders.
While this high level of customization comes with a steeper learning curve, it allows organizations to create a fully tailored, comprehensive asset management system.
That said, some users have reported significant drawbacks, such as this one on Reddit.
Source: Reddit
For example, while Asset Panda offers customization, the web app itself can be slow, with almost every action requiring a full-page load.
Moreover, many account modifications require manual processing by Asset Panda staff, who were slow to respond.
Pricing was another concern, as the per-record pricing model can become costly, and some advertised features—such as the IT asset module—are actually paid add-ons.
Asset Panda operates on a subscription-based pricing model, but specific prices are not publicly listed.
Instead, you’ll need to request a quote.
Source: Asset Panda
Additionally, Asset Panda offers cost-free integrations with platforms like Zendesk, Okta, and ConnectWise, but some other integrations come with an additional fee.
If you are interested in this software, they offer a free demo.
Freshservice
Freshservice is another popular IT asset management (ITAM) platform designed to help businesses track and maintain hardware, software, and other assets.
One of its standout features is the automated discovery probe, which scans your network to identify untracked IT assets.
Once detected, Freshservice automatically imports asset details into your database.
For physical assets, Freshservice supports barcodes and QR codes, which you can create using their asset label designer and scan with the in-app scanner.
This allows you to centralize asset management within a single dashboard.
Source: Freshservice
Beyond asset tracking, Freshservice also includes a Configuration Management Database (CMDB), which maps relationships and dependencies between assets.
This helps IT teams understand how components interact and assess the impact of potential changes.
Another advantage is its integration with Freshservice’s or another provider’s ticketing system, streamlining issue reporting and resolution.
Freshservice pricing is based on the number of agents (admins) while occasional agents, i.e. users logging into the app from time to time, are charged lower-priced “Day Passes”.
Source: Freshservice
Moreover, the number of tracked assets is limited.
For instance, the Growth package covers 100 assets, with an extra 500 costing $75 per month.
As one Reddit user points out, this can quickly become pricey.
Source: Reddit
Lastly, it should be noted that Freshservice asset tags lack scan-based GPS tracking, thereby requiring manual location updates for offline assets.
All in all, Freshservice’s asset management capabilities are functional but may not be the best fit for all users.
One reviewer described it as “fine”—neither great nor terrible—but noted that its true value comes when used alongside Freshservice’s ticketing system.
Source: Reddit
If you’re already using Jira, for example, you may lose out on the main reason to choose Freshservice for IT asset management.
So, for those not using an integrated platform, a dedicated ITAM solution may provide better value at a similar price, with more specialized features.
Lansweeper
Lansweeper is a fully automated, no-physical-tags-required IT asset management system that detects hardware and software across office environments.
It uses automated network scanning to identify all IT assets connected to your network and collect detailed information about them.
Additionally, Lansweeper’s Asset Radar continuously scans for new devices, instantly detecting them when they connect.
Source: Lansweeper
Once an asset is detected, Lansweeper alerts administrators via email.
You can then run a deep scan to gather in-depth asset details like model name, serial number, manufacturer, and graphics card specifications.
For out-of-network or remote devices, Lansweeper provides LsAgent, a small program that’s installed on such assets.
This tool reports asset data back to the server even when the device isn’t connected to the network.
You can see how LsAgent works in this short video:
Source: Lansweeper on YouTube
Beyond asset discovery, Lansweeper offers powerful features, including:
- 500+ ready-made inventory reports
- Automated CMDB population
- Service ticket integration
- Asset lifecycle tracking
It also enhances cybersecurity with instant security audits to detect potential threats.
Source: Lansweeper
Lansweeper’s fully digital approach—without physical asset tags—is both an advantage and a limitation.
On the one hand, there are no tags to attach to IT assets.
On the other hand, there’s no way to track smaller IT accessories like cables or any other office assets that lack network access.
Another downside is the lack of a dedicated mobile app—users must access Lansweeper through a web browser on their device.
As for pricing, Lansweeper offers a free version for organizations that have under 100 assets.
Source: Lansweeper
As shown, paid packages (Starter from around $2,445 and Pro from around $4,480 per year) include 2,000 assets while custom-priced Enterprise starts at 10,000 assets.
With its powerful automated discovery and cybersecurity features, Lansweeper is a great choice for organizations that prioritize network-based asset tracking over physical tagging.
You can try all features in the 14-day free trial.
ServiceNow IT Asset Management
ServiceNow IT Asset Management (ITAM) is part of a broader suite of ServiceNow products designed primarily for large enterprises.
This cloud-based solution uses AI-powered discovery to scan your network, automatically detecting and cataloging all IT assets for full visibility.
As it scans, the discovery tool collects data and populates the CMDB with details on all detected computers, devices, and applications.
This creates a centralized, accurate inventory of hardware, software, and cloud assets within a single platform, giving you full control over the IT asset lifecycle, from their purchase to retirement.
Source: ServiceNow
Among a range of functions, you can leverage ServiceNow ITAM to record maintenance activities, assign assets, and track inventory, financial, and contractual asset details.
For physical IT assets and non-IT assets, ServiceNow employs barcodes, RFID tags, or GPS trackers for location and user tracking.
These trackers are part of ServiceNow Enterprise Asset Management (EAM) that, when combined with ITAM, empowers you to manage all assets in one place.
Source: ServiceNow
Of course, all these capabilities come with a few potential drawbacks, namely a complex setup process, a steep learning curve, and potentially high pricing.
Source: G2
On that note, ServiceNow does not provide public pricing information.
So, you’ll have to contact them to get a custom quote.
One notable advantage of ServiceNow is its strong user community and an extensive knowledge center.
Source: ServiceNow
Users can access detailed documentation, troubleshooting guides, and best practices to optimize their IT asset management processes.
Overall, ServiceNow ITAM is a feature-rich, enterprise-grade complete solution that excels in asset visibility, automation, and lifecycle management.
However, its complexity and cost structure may make it more suitable for large businesses with extensive IT infrastructures rather than smaller organizations.
Snipe-IT
Snipe-IT stands out as an open-source IT asset management solution.
In other words, it’s free to use and significantly customizable—provided your IT team has coding experience.
You can self-host (storing the software and data on your own server) or opt for Snipe-IT’s hosted service, with the basic hosting package priced at $399.99 per year.
However, if you self-host, they don’t offer official customer support.
Instead, you’ll need to purchase a separate support plan:
- Standard Support costs $449.99 per year
- Enterprise Support is priced at $4,999.99 per year
Besides being open-source, Snipe-IT is also known for its user-friendly interface, featuring a straightforward admin dashboard.
From there, you can quickly view asset statuses—whether ready to deploy, pending, or archived.
Source: Snipe-IT
Different dashboard views let you easily track deployed assets, see which ones are assigned and to whom, and view their manually entered location.
Additionally, a recent activity snapshot provides a list of checked-in and checked-out assets, as well as of recent updates or deletions.
Source: Snipe-IT
Snipe-IT also provides users with alerts when an asset warranty or software license expires.
Additionally, the system tracks physical IT assets using barcode or QR code asset tags, which you can generate within the software, print, and affix.
But, unlike some other ITAM solutions on this list, Snipe-IT does not include pre-printed or GPS-enabled asset tags in its pricing, so this is another cost factor to consider.
But what it does offer is flexibility.
One standout feature of Snipe-IT is its mobile-friendliness.
As one user review notes, you can log into the server from a mobile browser, plug in a barcode scanner to your phone, and perform asset management tasks with ease.
Source: Reddit
This flexibility makes it a convenient choice for IT teams managing assets on the go.
Overall, Snipe-IT is a budget-friendly solution, particularly for organizations that have the technical expertise to self-host and manage it.
Conclusion
From tag-based tracking to fully automated network discovery, IT asset management solutions come in many forms.
Regardless of the approach, implementing the right system will improve asset visibility, automate operations, and, ultimately, reduce costs.
To choose the best one, consider your budget, technical expertise, and tracking needs.
Then, dive deeper—schedule demos, contact providers with specific questions, and take advantage of free trials.
The choice is yours—select the best fit for your business.
