Stop Losing Equipment Between Sundays
Volunteers rotate. Equipment disappears. GoCodes tracks every asset across every ministry with a phone scan. Start a FREE trial today!
Trusted by 1,000+ businesses for the past 14 years
Why Churches Need Asset Tracking
Churches manage thousands of dollars in donated equipment, grant-funded purchases, and shared resources. Sound systems travel to off-site events. Laptops rotate between classrooms. Projectors disappear into storage closets between services.
Spreadsheets break when volunteers rotate. The worship leader checks out a wireless mic pack on Sunday. A youth pastor borrows portable speakers for a retreat. Nobody updates the spreadsheet.
Good stewardship requires accountability. Every piece of equipment your congregation funded, deserves a record: where it is, who has it, and what condition it is in.
Accountability gaps from volunteer turnover
Staff and volunteers change every season. Without a check-in/check-out system, equipment custody gets lost between transitions.
Insurance documentation gaps
After a fire, flood, or break-in, your insurer needs a complete list of what was lost. Whether your coverage is through GuideOne, Brotherhood Mutual, or Church Mutual, a documented asset register speeds up every claim.
Budget blind spots
Without knowing what you own and what condition it’s in, your leadership team can’t plan replacement budgets.
What Church Assets Need Tracking
If it moves, gets shared, or costs money to replace, it belongs in your asset register.
AV and Production
- Sound systems
- Projectors
- Cameras
- Lighting rigs
- Microphones
- Speakers
IT and Office
- Laptops
- Printers
- Networking gear
- Tablets for check-in
- Kiosks
Furniture and Fixtures
- Classroom furniture
- Kitchen equipment
- Event supplies
- Portable staging
Vehicles and Trailers
- Church vans, buses
- Utility trailers
- Maintenance vehicles
Building Systems
- HVAC units
- Generators
- Fire safety equipment
- Playground equipment
Track Church Equipment in Four Steps
GoCodes uses patented QR code labels and any smartphone camera. No dedicated hardware. No app installation required.
Tag your Assets
Apply GoCodes QR code
labels to equipment. Labels are included in your subscription.
Scan to Check Out
Volunteers scan the QR
code with any smartphone camera. GPS coordinates
captured automatically.
Track Across Buildings
View all assets from one dashboard. Document every transfer between campuses with automatic timestamps.
Schedule Maintenance
Create work orders for
HVAC inspections, fire
extinguisher checks, and
vehicle maintenance.
Church Asset Management vs Church Asset Tracking Software
They solve different problems. Most churches need both.
Capability
Church Management Software
GoCodes Asset Tracking
Member database
Online giving and tithes
Small group management
Equipment check-in/check-out
QR code asset labels
GPS location tracking
Maintenance scheduling
Fixed asset depreciation
Insurance-ready asset register
Chain of custody reporting
Stewardship and Financial Reporting
Every dollar your congregation gives deserves responsible stewardship. Asset tracking turns good intentions into documented accountability.
GoCodes includes fixed asset accounting with IRS MACRS depreciation. Track purchase price, acquisition date, useful life, and depreciation method for every asset.
Many denominations require a contents inventory for insurance purposes. GoCodes creates this automatically as your team tags and scans assets.
Church Asset Tracking Pricing
Per asset pricing with no hidden fees. Custom tags and unlimited support included with every plan. Free trial no credit card required.
5 User Roles
Top Rated Scanner Apps
Custom Data Fields
Task Management
GPS Location Tracking
Inventory Module
Email Support
Everything in Standard
500 Custom QR Tags
Business Hours Phone Support
Onboarding Assistance
Everything in Premium Elite
2,000 Custom QR Tags
Kitting (Asset Grouping)
Work Offline Mode
Everything in Professional
Priority Phone Support
Report Designer
API Access
SSO Integration
Data Migration Support
Access Controls
Need more users? Add users in batches of 5 for $400/year. Call us for custom configurations.
Why Customers Choose GoCodes.
See Why Our Customers Rate Us!
GoCodes Asset Tracking
We include patented QR code tags that can be customized to your project. They come ready to use with our web software and smartphone scanner apps.
Works on devices you already own
Our FREE scanner apps and tags mean there's no hand-held barcode scanners or printers to purchase – so you’re up-and-running fast.
307 ratings
Apple Mobile App
46 ratings
Android Mobile App
Frequently Asked Questions
Learn more about features, security, integration capabilities, and more!
What types of assets should a church track?
Churches should track AV equipment, IT assets, furniture and fixtures, vehicles and trailers,
building systems, and ministry supplies. Any asset that moves between rooms, buildings, or off-site
events is a tracking priority.
How does church asset tracking differ from church management software?
Church management software handles members, giving, and event scheduling. Church asset
tracking software handles physical equipment: where it is, who has it, and when it needs
maintenance. They solve different problems and work best together.
Can volunteers use the system without special training?
Yes! GoCodes works with any smartphone camera. No app download is required. Most churches
get volunteers scanning within minutes.
How much does church asset management software cost?
GoCodes starts at $500 per year for up to 200 assets and 3 users. Custom QR code labels are
included. No hidden fees.
Does asset management software help with church insurance claims?
Yes! A complete asset register with photos, purchase dates, and condition records speeds up
insurance claims. GoCodes creates this automatically as teams scan and update assets.
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