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Notepads and Spreadsheets lead to Errors
Many smaller electrical contracting companies continue to use paper notes, reports and spreadsheets to track periodic inspections and maintenance checks. They continue to believe that sophisticated software solutions are costly, hard to implement and require time consuming training for staff. In the past that was true, but now solutions like GoCodes provide a cost-effective way to automate these mission critical tasks.
Human error and poor documentation drive up costs
While we all know, human error is part of life, sometimes it’s hard to quantify the number of routine errors and the costs they add to business. When inspections and maintenance are missed or incorrectly recorded, it results in additional trips, potentially failed equipment and these are just the immediate costs. These types of errors then have the potential to cause even more dramatic downstream issues as failed equipment impacts other parts of the operation and exposes the company to risk from angry customers and maybe even law suites.
QR codes, smartphone and cloud-software are driving new solutions
In the last 5 years, many new technologies have emerged and matured to become powerful tools for business. In many cases these new tools are game changers for smaller organizations as upstart companies have found ways to harness these technologies to deliver powerful solutions to small and middle market customers that traditionally were unable to afford the investment required. As a result, these companies can compete head-to-head with the ‘big dogs’ in their industry.
QR codes make it easy for companies to include bar codes in their operation and leverage the capability for automatically scanning a piece of equipment to view and access key information in just a few seconds. They also signal to the public that this barcode can be scanned to view additional information, a unique feature of QR codes.
Smartphones and mobile devices are now ubiquitous and there a compelling opportunity to use these powerful mobile computers with cameras to scan barcodes, view and update information all while being GPS location aware. Since most everyone has one, there’s no need to provide proprietary hand-held computers and this results in another saving opportunity for companies of all sizes. Many solutions include the opportunity to add photos to other documentation as needed.
Cloud computing means your software is running in the Internet and all you need to access it is a standard web browser now installed on all computing devices. It brings a power and convenience comparable to online banking to easy-to-use business software like maintenance tracking solutions. Since there’s no software to install and maintain, you no longer need to provide your own IT support and in the event of a local disaster such a flood or theft, your data is secure and available. Taking a break in Mexico this summer? You can still access your data if needed.
Now’s the time to look again at the latest in asset tracking and maintenance automation
So now you can see why it makes sense to take another look at the latest generation of software tools to help automate your electrical inspections and scheduled equipment maintenance. Time to throw away the paper log books and spreadsheets and enter the new age of cloud based mobile computing for business.