GoCodes vs Cheqroom Comparison
Which Asset Tracking Software Is Right for Your Business?
Side-by-side comparison of GoCodes and Cheqroom. Compare pricing, features, tracking technology, and find the right fit for your team. Start a FREE trial today!
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GoCodes vs Cheqroom Summary
Feature
GoCodes
Cheqroom
Winner
Pricing
GPS Tracking
Mobile App Required
Free Trial
Maintenance
Scheduling
Check-in / Check-out
Depreciation Tracking
Best For
$500 USD/year
Real-time GPS trackers + Bluetooth
No – works on any browser
15 days & no credit card required
Full preventive maintenance
Full chain of custody + user assignment
IRS MACRS depreciation
Trades & industrial teams
$184 USD/month ($2,208/year)
Not included
Yes – dedicated app needed
Not available
Paid add-on
Basic checkout. Limited audit trail
Not available
Media, AV & campus gear rooms
GoCodes
GoCodes
GoCodes
GoCodes
GoCodes
GoCodes
GoCodes
n/a
About GoCodes
GoCodes is a cloud-based asset tracking platform designed specifically for trades and industrial companies.
Think construction crews, electrical contractors, HVAC teams, plumbers, and facilities managers; organizations where tools and equipment move between job sites, warehouses, and trucks every day.
What sets GoCodes apart:
- GoCodes is a complete solution, not just software.
Every premium subscription includes custom QR code asset tags with your company logo, ready to attach to your gear. - The platform combines QR code tags with optional Bluetooth beacons and GPS trackers in a single system, so you can track everything from hand tools to heavy equipment.
- GoCodes is built to be simple enough that crews in the field can use it with minimal training, no certification classes required, just scan and go.
- Pricing is transparent and published directly on the website, and every plan includes unlimited support at no extra charge.
- The platform offers a 15-day free trial and provides onboarding support to help teams get started.
About Cheqroom
Cheqroom is a cloud-based equipment management platform centered on reservations, check-outs, and shared gear coordination.
Founded in 2013 in Ghent, Belgium, Cheqroom serves media production, broadcast, AV, higher education, and corporate IT teams. Customers include newsrooms and university media centers.
The Cheqroom emphasizes:
- Teams reserve gear in advance through availability calendars that prevent double bookings.
- Kits bundle cameras, audio, and accessories for faster prep and return verification.
- Digital agreements and signatures create borrower accountability at checkout.
- Pricing uses admin licenses. Regular users and items are unlimited, but every managing admin needs a paid license.
- Unlike GoCodes, Cheqroom is software-first. QR codes are generated in-app, and physical labels are printed yourself or purchased separately.
Who Each Tool Is Best For
GoCodes is Best for:
- Mid-market trades and industrial companies (250 to 2,000 employees)
- Construction, HVAC, plumbing, and electrical contractors tracking tools across jobsites
- Teams needing GPS location tracking and theft prevention
- Organizations requiring maintenance scheduling and compliance documentation
- Companies moving from spreadsheets to a complete tracking system
- Field teams who need mobile access without installing apps
Cheqroom is Best for:
- Media production, broadcast, and AV teams booking shared camera and audio gear
- University media centers managing student borrowers and reservation windows
- Equipment rooms that need calendar-based availability and kit preparation
- Organizations with dedicated equipment managers who configure booking rules and approvals
GoCodes vs Cheqroom Feature Comparison
Core Asset Tracking Features
GoCodes: Delivers QR code tracking using patented labels that work with any smartphone camera. Features include check-in/check-out, GPS location capture on every scan, maintenance scheduling, IRS MACRS depreciation, and inventory management. The system answers the core field question: where is this asset right now?
Cheqroom: Delivers equipment operations management built around reservations and circulation. Features include booking calendars, kits, condition logging, audits, and digital checkout agreements. The system answers a different question: who has this gear, and when does it come back?
Equipment Booking & Reservations
GoCodes: Supports reservations plus simple check-out with user assignment and return dates. Every handoff builds a permanent chain of custody. This covers accountability for owned tools without booking-calendar overhead.
Cheqroom: Reservations are the product’s center of gravity. Availability views, conflict prevention, repeating bookings, and approval workflows serve shared gear pools. Teams competing for limited cameras or AV inventory get the stronger scheduling toolset here.
Mobile Access & Ease of Use
GoCodes: Works on any device with a browser. No app download is required, which suits field workers on personal or shared devices. Scanning uses the built-in camera. Free native iOS and Android apps are also available.
Cheqroom: Relies on dedicated iOS and Android apps for scanning, reservations, and check-outs. Reviewers praise the app but note gaps between mobile and web. Some management functions remain desktop-only.
Labels & Tracking Hardware
GoCodes: Ships patented, logo-customized QR labels with every premium subscription. Materials range from poly (included) to anodized aluminum (add on) with a 20+ year lifespan. Optional GPS trackers, Bluetooth beacons, and RFID/NFC tags come from the same vendor.
Cheqroom: Generates a unique QR code per item in software. You print codes yourself or buy Cheqroom’s asset labels as a separate purchase. Existing third-party barcodes can be synced. RFID support is limited to the Enterprise tier.
Implementation & Onboarding
GoCodes: Typical deployment takes 1-2 weeks. Customized labels arrive ready to apply, spreadsheet data imports directly, and onboarding training is included. Non-technical field workers can start scanning on day one.
Cheqroom: Setup involves more process design. Booking rules, user permissions, locations, and checkout workflows need configuration before launch. Guided implementation by Cheqroom is a feature of its Enterprise plan.
Scalability & Multi-location
GoCodes: Tiered plans run from 200 assets to unlimited on Enterprise. Multi-location management is available on all plans, with transfers tracked between sites.
Cheqroom: Items and regular users are unlimited on every plan. Locations are capped: 1 on Core, 3 on Business, and 10 on Enterprise. Costs grow with admin licenses and location needs.
Reporting & Analytics
GoCodes: Built-in reports cover missing equipment, utilization, depreciation, maintenance due, and full location history. Fixed asset accounting reports support IRS MACRS methods for tax time.
Cheqroom: Reporting centers on utilization, booking activity, and audit trails. Dashboards surface availability and usage trends for gear room planning. Depreciation and tax reporting are not the focus.
Pricing Comparison
GoCodes Pricing
GoCodes publishes transparent pricing on their website:
- Standard: $500/year (200 assets, 5 users)
- Premium: $1,000/year (500 assets, custom labels)
- Premium Elite: $1,750/year (1,000 assets, enhanced features, custom labels)
- Professional: $2,500/year (2,000 assets, includes 2,000 custom labels)
- Enterprise: $ Custom (Unlimited assets, custom configuration, custom labels)
All plans include: Unlimited support, free onboarding, customizable QR labels, mobile access, and core tracking features. No hidden fees for support or training.
Cheqroom Pricing
Cheqroom charges monthly, based on admin licenses rather than asset counts:
- Core: $184/month. Unlimited users and items, 1 location
- Business: $275/month. Up to 3 locations, custom roles, audits
- Enterprise: $367/month. Up to 10 locations, RFID, Zapier, SLA
- E.L.A.: Custom. 10 admin licenses, enterprise agreement
Every user with elevated permissions counts as a paid admin license. Physical labels cost extra. Reviewers note yearly costs feel high for small teams.
The math for a typical field team: Cheqroom Core runs about $2,208 per year before labels. GoCodes Standard account runs at $500 per year with support. All other Gocodes’ accounts include customized poly QR labels, too. A team adding a second or third admin user widens that gap further.
Pros & Cons of Each Software
GoCodes
Pros:
- Transparent flat annual pricing starting at $500/year
- Patented QR code labels included in premium and higher accounts
- No mobile app required. Works in any browser
- GPS coordinates captured on every scan
- GPS trackers, Bluetooth beacons, and RFID/NFC from one vendor
- Fast implementation (1-2 weeks typical)
- Unlimited support included at no extra cost
- Multi-location management on all plans
- Fixed asset depreciation built in (IRS MACRS)
- Free trial with no credit card required
Cons:
- Booking calendar is lighter than dedicated reservation platforms
- Smaller integration ecosystem for identity and chat tools
Cheqroom
Pros:
- Strong reservation calendars with conflict prevention
- Kits and prep workflows suit camera and AV gear
- Unlimited items and regular users on all plans
- Digital agreements and signatures at checkout
- Responsive, well-reviewed customer support
Cons:
- Starts around $184/month, roughly 4x the annual cost of GoCodes Standard
- Admin licenses add cost as more managers need access
- Labels are printed yourself or purchased separately
- Dedicated mobile app required, with feature gaps vs web
- Location caps on Core (1) and Business (3) plans
- Booking rules and permissions take time to configure
- No GPS tracker hardware. RFID limited to Enterprise
- Small teams report annual costs feel high
Final Verdict: Which Should You Choose?
Choose GoCodes
You run a trades, construction, or industrial company (250-2,000 employees) that needs a complete tracking solution.
You want flat annual pricing, included labels, GPS visibility, and fast implementation.
Your field workers should scan from any browser without app installs or training classes.
You value unlimited support and multi-site tracking on every plan.
Choose Cheqroom
You run a media, AV, or campus equipment room where shared gear gets booked in advance.
You need reservation calendars, kit preparation, borrower agreements, and approval workflows.
You have a dedicated equipment manager to configure booking rules, and unlimited regular users matter more than hardware options.
The Bottom Line
Both platforms fight equipment chaos, but they solve different problems.
GoCodes tells you where your assets are. It wins on included labels (premium accounts and higher), GPS capture, flat pricing, and field simplicity for trades and industrial teams.
Cheqroom tells you who has gear reserved and when it returns. It wins on booking calendars and circulation control for studio and campus environments.
For the mid-market buyer who wants to stop losing tools across jobsites, GoCodes delivers the complete solution. It costs a fraction of Cheqroom’s admin-based pricing and deploys in weeks, not months.
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We include patented QR code tags that can be customized to your project. They come ready to use with our web software and smartphone scanner apps.
Works on devices you already own
Our FREE scanner apps and tags mean there's no hand-held barcode scanners or printers to purchase – so you’re up-and-running fast.
307 ratings
Apple Mobile App
46 ratings
Android Mobile App
Frequently Asked Questions
Learn more about features, security, integration capabilities, and more!
What is the main difference between GoCodes and Cheqroom?
GoCodes is asset tracking software built for trades and industrial field teams. Cheqroom is equipment booking software built for media, AV, and campus gear rooms.
How much does GoCodes cost compared to Cheqroom?
GoCodes starts at $500 per year for 200 assets, 5 users, labels, and support. Cheqroom’s Core plan is listed at $184 per month, roughly $2,208 per year.
Does GoCodes or Cheqroom require a mobile app?
GoCodes works in any smartphone browser with no app installation required. Free iOS and Android apps are also available. Cheqroom relies on dedicated iOS and Android apps for scanning and check-outs. Reviewers note some management functions are unavailable in Cheqroom’s mobile app.
Are asset labels included with GoCodes or Cheqroom?
GoCodes includes patented, customizable QR code labels in every plan. Cheqroom’s asset labels are sold separately.
Which is better for construction companies, GoCodes or Cheqroom?
GoCodes is purpose-built for construction and trades. It ships durable metal tags rated for jobsite conditions, captures GPS on every scan, and works without app installation. Cheqroom is built for studio, AV, and campus equipment rooms rather than dispersed jobsites.
Which is better for equipment reservations and booking?
Cheqroom leads on advance booking. It offers reservation calendars, conflict prevention, kit preparation, and borrower agreements for shared gear pools. GoCodes covers reservations and check-in/check-out accountability without a full booking calendar.
Does GoCodes or Cheqroom offer GPS tracking?
GoCodes captures GPS coordinates on every QR scan at no extra cost. It also sells real-time GPS trackers, Bluetooth beacons, and RFID/NFC tags as hardware add-ons. Cheqroom is scan-based, with RFID support reserved for its Enterprise tier.
What are the best Cheqroom alternatives?
GoCodes is a leading Cheqroom alternative for trades, industrial, and multi-site field teams. Other alternatives include Asset Panda, EZO, Sortly, and ShareMyToolbox. GoCodes differentiates with included labels, flat annual pricing, GPS capture, and browser-based scanning.
Do GoCodes and Cheqroom offer free trials?
Yes GoCodes offers a free trial with full feature access and no credit card required. Cheqroom does not offer a free trial.