Educational institutions can function well when the infrastructure, technology, and management are of top quality. More than 76 million students are enrolled as of 2017 across the US. where managing resources optimally is a challenge.
A huge list of assets are usually managed by schools, including elaborate gym facilities, tech-enabled classrooms that have screens, projectors, laptops, tablets, laboratories, sports facilities, libraries and much more.
Often, with busy schedules schools do not find time to implement an efficient asset tracking system to keep track of various assets. If you have not had time in your school to adopt asset tracking, spring break is the best time to address the issue.
Why do schools need asset tracking?
Shortage of resources or equipment is a major source of concern for institutions. Equipment losses, according to an estimate that amounts to 48 million in schools, add to the problem of resource crunch.
Schools cannot afford to invest more in equipment or assets when they need to balance the capital expenditure optimally.
This calls for intelligent strategies of asset tracking and inventory management that are aimed at eliminating losses due to thefts, misplacement, damage or lack of maintenance.
Downtime related to equipment loss, time taken for replacement or repair can mean interrupted learning for students. With increased use of technology, projection screens, computers there is a concomitant need for regular maintenance schedule to ensure there is no breakdown. As per an estimate, there are at least 12 downtimes related to computers in a year in schools.
How GoCodes can help with asset tracking
Automating the entire asset tracking in schools is the ideal way to save costs and improve efficiency. Teachers usually spend a lot of time checking if the required equipment are available and are in a working condition, while also having to track where each equipment is located. All this eats into their already tight schedules. Using a smart asset tracking system by GoCodes is the best way to free up time for teachers to engage in what they do best – teaching!
QR codes that can be generated for each asset make it easy to identify every physical asset with a unique number. The free to download QR scanning app eliminates the need for any specialized scanning equipment or trained personnel. Scanning the QR code with a smartphone is all that is needed to start building a comprehensive inventory of all assets.
No more down-times or interruptions in learning
With minimum time and effort during the spring break, you can implement the asset tracking and inventory management for your school and be ready before the school session.
Teachers or other staff can scan in details of any asset or equipment when it is checked in or out to know the exact location at any given time.
Alerts can be set if maintenance is due for any software, hardware or other scientific equipment which means there is no risk of down-times and no interruptions in learning.
Auditing and planning depreciation is also enabled with the data available on your fingertips!