Medical Asset Management Software
No more Missing Assets
Track and manage the lifecycle of your laptops, monitors, servers and network equipment across offices and remote locations. Start a FREE trial today!
Trusted by 1,000+ businesses for the past 14 years
Medical Equipment Tracking System That’s Actually Easy to Use
Implemented in days, not months
Start tracking equipment in under 2 weeks
Total solution software + hardware
Software + mobile apps + free QR code labels
Mobile scanning without apps
Easy-to-use in both the field and office
Every day, healthcare facilities lose track of critical medical equipment.
US hospitals spend an average of $7.5 million annually in unexpected expenses on medical equipment maintenance.
On average, only 40% of mobile medical equipment is used at any given time.
Nurses can spend up to 60 minutes per shift just locating equipment. That’s nearly $14 billion in lost productivity annually.
US hospitals lose an estimated $4,000 worth of equipment per bed every year in the U.S, due to theft or loss.
Without reliable tracking, staff often hide or hoard equipment for future use.
Missing equipment and unmaintained equipment, impacts employee productivity and patient care.
GoCodes gives you complete visibility and control over your assets throughout their entire operational life.
How GoCodes Works
GoCodes delivers hospital-grade equipment tracking that deploys in days, not months. Track any medical asset from $100,000 MRI machines to $50 pulse oximeters using QR codes, mobile scanning and real-time dashboards that your clinical staff will actually use.
Real-Time Equipment Visibility Across All Departments
Never lose another ventilator or infusion pump! GoCodes’ medical asset tracking system shows exactly where equipment is, who last used it, and when it needs a service. All accessible from any smartphone, tablet, or workstation.
- Instant location tracking: QR code scan, updates the equipment location in real-time
- Department transfers: Track assets moving between departments like ICU, OR, ER and floors
- User accountability: Digital chain of custody shows who has each device
- Mobile-first design: Clinical staff scan equipment without leaving their patient’s bedside
- Offline capability: Continue tracking even in basement MRI suites without WiFi
Automated Compliance and Calibration Management
Pass every inspection with confidence! GoCodes automates your entire medical equipment compliance workflow from preventive maintenance scheduling to calibration certificates, creating audit-ready documentation that satisfies Joint Commission, FDA, and state requirements.
- Automated PM scheduling: Never miss critical maintenance windows
- Calibration tracking: Digital certificates linked to each device
- Inspection histories: Complete audit trails for every asset
- Regulatory compliance: Workflows for Joint Commission, FDA, CMS
- Alert notifications: Email/SMS reminders before compliance deadlines
Predictive Analytics That Prevent Equipment Failures
Transform maintenance from reactive to predictive. GoCodes bridges the gap between basic tracking and actionable intelligence, using utilization data to predict failures before they impact patient care.
- Utilization analytics: Identify underused equipment for redeployment
- Failure prediction: Spot maintenance patterns indicating imminent breakdown
- Cost-per-use tracking: Calculate true ROI for equipment purchases
- Department benchmarking: Compare equipment efficiency across units
- Custom KPI dashboards: Track metrics that matter to your facility
Built for How Healthcare Actually Works
Clinical-friendly mobile experience
GoCodes works on any device your staff already carries. No specialized scanners. No complex training. Just point, scan, and go.
- Native iOS/Android apps
- Web-based access from any workstation
- Barcode and QR code compatible
- Works with existing hospital WiFi/cellular
- HIPAA-compliant data handling
Integration with your healthcare systems
Connect GoCodes to your existing healthcare IT infrastructure without expensive consultants or custom development.
- EHR/EMR Integration
- Financial Systems
- CMMS/EAM Platforms
Security and compliance built in
GoCodes meets the strictest healthcare security and privacy requirements.
- HIPAA compliant: Full BAA available
- 256-bit encryption: Data encrypted at rest and in transit
- Role-based access: Control who sees what by department/role
- Audit logging: Complete activity history for compliance
Medical Equipment We Track
Clinical Equipment
- Infusion pumps & IV poles
- Ventilators & respiratory equipment
- Patient monitors & vital signs machines
- Defibrillators & crash carts
- Ultrasound & portable imaging
- Surgical instruments & tools
Biomedical Devices
- Laboratory analyzers
- Diagnostic equipment
- Calibrated instruments
- Testing devices
- Research equipment
- Pharmacy automation
Support Equipment
- Wheelchairs & stretchers
- Hospital beds & mattresses
- Patient lifts & mobility aids
- Oxygen tanks & concentrators
- Medication carts & storage
- Computers & tablets
Facility Assets
- HVAC equipment
- Generators & power systems
- Medical gas systems
- Sterilization equipment
- Food service equipment
- Maintenance tools
Why Healthcare Organizations Choose GoCodes
Faster than Enterprise CMMS
- 2-week deployment vs 6-month implementations
- No IT resources required vs dedicated technical team
- $5,000-$40,000/year vs $100,000+ enterprise licenses
- Intuitive mobile interface vs complex desktop systems
- Simple user pricing vs per-seat licensing
More Robust than Basic Tracking
- Compliance workflows vs simple check-in/out
- Predictive analytics vs basic reporting
- Integration capabilities vs stand-alone system
- Healthcare-specific features vs generic tracking
- 24/7 support vs self-service only
Tool Tracking ROI Calculator
How much money are you losing every year due to lost and stolen tools?
Why Customers Choose GoCodes.
See Why Our Customers Rate Us!
GoCodes Asset Tracking
Case Studies
At GoCodes, we pride ourselves on facilitating meaningful asset management. But don’t just take our word for it. Learn how we have created impact for our satisfied users.
FAMILY LEGACY MISSIONS
Transforming Lives In Zambia
J&M Keystone
Flood and Damage Restoration
Articles & Insights
Information to give you more tracking power
Managing Fixed Assets with QR Codes and Your Smartphone
Key Takeaways: QR codes and smartphones help digitize, organize, and automate your asset management workflows. A QR code-based tracking system can help save between 5 and 15 workdays per worker per year by reducing the time spent searching for assets. One company...
Asset Optimization: What You Need to Know
Want to understand asset optimization better? This guide covers the what, why, and how to help you take control of your assets.
Asset Lifecycle Management – When To Repair, Replace Or Retire Assets
Not sure when to repair, replace, or retire your equipment? This guide will help you make smart lifecycle choices.
The Full Guide to Asset Management Compliance
Want to improve your asset management compliance? Our full guide explains what’s required, what to avoid, and how to get it right.
Asset Life Cycle: The Ultimate Guide
Want to improve your asset management strategy? This guide explains each step of the asset life cycle and how to make data-driven decisions.
We include patented QR code tags that can be customized to your project. They come ready to use with our web software and smartphone scanner apps.
Works on devices you already own
Our FREE scanner apps and tags mean there's no hand-held barcode scanners or printers to purchase – so you’re up-and-running fast.
307 ratings
Apple Mobile App
46 ratings
Android Mobile App
Frequently Asked Questions
Learn more about features, security, integration capabilities, and more!
What is medical asset management software?
Medical asset management software is a cloud-based system that helps healthcare facilities track, manage, and maintain medical equipment throughout its lifecycle. The software uses QR codes, RFID tags, or GPS trackers attached to equipment like infusion pumps, ventilators, wheelchairs, and diagnostic devices.
How does medical equipment tracking work in hospitals?
Medical equipment tracking uses unique identification tags (QR codes, barcodes, or RFID) attached to each piece of equipment. Healthcare staff scan these tags using smartphones, tablets, or dedicated scanners whenever equipment moves between departments, patient rooms, or facilities. The tracking system automatically logs the asset’s location, captures who performed the scan, and timestamps the transaction. For high-value or frequently misplaced equipment, GPS trackers provide continuous real-time location updates.
How do I track medical equipment calibration and maintenance schedules?
GoCodes lets you set custom maintenance intervals for each piece of equipment based on manufacturer recommendations or regulatory requirements. The system automatically sends email alerts to biomedical engineering staff before calibration dates, schedules routine inspections, and flags overdue maintenance.
Can I track medical equipment across multiple hospital locations or facilities?
Yes, GoCodes is cloud-based, so you have real-time visibility into medical equipment across multiple hospitals, clinics, surgery centers, and satellite facilities. Each location can be set up as a separate site in the system, and you can instantly see which equipment is at which facility.
How much does medical asset tracking software cost?
Budget-conscious options range from $1,000-$2,500/year for basic QR code systems with limited users. Enterprise solutions (IBM Maximo, SAP) can exceed $100,000 annually plus implementation costs.