Trusted by 1,000+ businesses for the past 14 years
Asset Tracking Made Easy With GoCodes
Works on any phone, no app needed
QR Tags included at our cost
Implemented in days, not months
Everything You Need in One Platform
GoCodes is a cloud based asset tracking platform that combines QR code technology, GPS tracking, and mobile scanning to provide complete visibility over physical assets.
Scan a code. See who has it. Know where it is. Schedule services before problems happen. All from one platform your team will actually use.
Trusted by 1,000+ implementations across construction, healthcare, education, and manufacturing.
Asset Management Features
QR Code & Barcode Scanning
GoCodes uses patented QR code technology to turn any smartphone into a powerful asset scanner. No specialized hardware required.
Key Capabilities:
- Scan any barcode or QR code
- Attach photos, notes, and service requests from the field
- Batch scanning for faster inventory counts and audits
Eliminate manual data entry errors and reduce asset identification time from minutes to seconds.
GPS Location Tracking
Know exactly where your assets are at any moment. Complete location history you can review, filter, and export.
Key Capabilities:
- Capture GPS location automatically with every scan
- Location history timeline
- Map view displaying current asset positions
- Multi-site reporting
Stop wasting time searching for equipment. See where assets were last used and by whom.
Bluetooth Beacon Tracking
Automatically track assets across your warehouse, job site, or facility without scanning.
Key Capabilities:
- No scanning required
- Automatic & scheduled location updates
- Guardian mode alerts when a beacon moves outside its expected location
- 4-year battery life
Ideal for indoor environments where you need to locate items quickly without walking around and searching manually.
Check In & Check Out
Scan the QR code to quickly check equipment in or out. System records who, when, and where automatically.
Key Capabilities:
- One scan checkout process captures user, time, location
- Configurable due dates
- Automatic overdue alerts
- Complete custody history
Eliminate disputes about who had what equipment and when. Create clear accountability without bureaucracy.
Mobile & Offline Access
The GoCodes’ mobile app does exactly what field teams need without unnecessary complexity.
Scan codes, check equipment in and out, submit service requests, and view asset information from anywhere.
Key Capabilities:
- Available on iOS and Android
- Works offline with auto sync
- Intuitive, minimal training
Get your entire team tracking assets on day one, without lengthy training.
Inventory & Stock Tracking
Track consumables alongside fixed assets. Monitor quantities and get alerts when stock runs low.
Key Capabilities:
- Track quantity levels
- Low stock threshold alerts
- Usage by project/department
- Historical usage data for demand forecasting
Prevent job site delays caused by missing materials. Optimize inventory levels.
Maintenance Scheduling
Know what equipment you have, what you need, and when to get it. Plan ahead instead of reacting to breakdowns.
Key Capabilities:
- Schedule recurring maintenance
- Automated service reminders
- Complete service history
- Attach warranties, manuals, compliance documentation
Prevent equipment failures before they happen. Extend asset life through proactive maintenance.
Task & Work Order Management
Assign tasks to your team like work orders. Automate reminders and easily track status and documentation.
Key Capabilities:
- Create and assign tasks
- Recurring task schedules
- Attach documentation, notes
- Track task progress with status updates and notifications
Reduce maintenance backlogs and ensure nothing falls through the cracks.
Utilization
Tracking
Automatically track equipment utilization by project for accurate billing and maintenance scheduling.
Key Capabilities:
- Utilization tracking by project, department, or location
- Historical utilization trends
- Billing ready reports
- Maintenance triggers based on usage thresholds
Bill clients accurately for equipment usage. Make informed rent/buy/retire decisions.
Custom Reports & Dashboards
Easy to use, built in report, chart, and dashboard designer means you can always view your data the way you need it.
Key Capabilities:
- Drag and drop report builder
- Pre built reports for check in/out history, maintenance, and depreciation
- Dashboard views
- Scheduled email delivery
Make data driven decisions about asset allocation, replacement timing, and resource planning.
Notifications That Matter
GoCodes sends the right alerts to the right people at the right time. No notification fatigue. Just actionable information when you need it.
Key Capabilities:
- Low inventory alerts
- Overdue asset alerts when equipment is not returned on time
- Task assignments
- Service reminders
Stay ahead of problems instead of reacting to them. Nothing falls through the cracks.
Depreciation & Valuation
Calculate fixed asset depreciation to track value over time. Finance teams get the documentation they need.
Key Capabilities:
- Multiple depreciation methods
- Automatic depreciation calculations based on asset age and value
- Audit ready reports
- Asset valuation tracking
Simplify financial reporting and maintain accurate books without manual calculations.
User Roles & Permissions
Assign five different user roles to best meet the work needs of your team. Segregate access by location.
Key Capabilities:
- Administrator access
- Manager capabilities
- Standard user access
- Viewer for read only access
- Public scanner for service requests
Give every team member exactly the access they need without exposing sensitive data.
Integrations & Infrastructure
GoCodes runs on Microsoft Azure cloud infrastructure with real time data replication and backups.
Connect to ERP, accounting software via API.
Key Capabilities:
- Microsoft Azure hosted
- Real time replication & data backups
- QuickBooks, Xero sync
- Custom integrations
Eliminate duplicate data entry and trust your data is protected by enterprise grade infrastructure.
Unlimited Support Included
Every subscription includes unlimited phone, chat, and email support. No tiered packages. No extra charges.
Key Capabilities:
- Unlimited phone support
- Chat support
- Free setup consulting
- Data migration services for moving from spreadsheets or other systems
Get the help you need to succeed without surprise charges or support ticket limits.
Why GoCodes Stands Out
Most inventory tracking systems force you to choose between simplicity and sophistication. GoCodes delivers both!
Features
GoCodes
Typical Competitors
Features
Complete Solution
Set-Up Time
QR Code Labels
Predictive Reordering
Project-Based Tracking
Price Point
GoCodes
Software + Labels + Apps
Minutes
Included
Smart Suggestions
Built for Trades
Competitive
Typical Competitors
Software Only
Days / Weeks
Purchase Separately
Basic Alerts Only
Software Only
Enterprise-Priced
Tool Tracking ROI Calculator
How much money are you losing every year due to lost and stolen tools?
Why Customers Choose GoCodes.
See Why Our Customers Rate Us!
GoCodes Asset Tracking
We include patented QR code tags that can be customized to your project. They come ready to use with our web software and smartphone scanner apps.
Works on devices you already own
Our FREE scanner apps and tags mean there's no hand-held barcode scanners or printers to purchase – so you’re up-and-running fast.
307 ratings
Apple Mobile App
46 ratings
Android Mobile App
Frequently Asked Questions
Learn more about features, security, integration capabilities, and more!
What are the top asset management software features?
The top 10 asset management software features you should consider are:
- Real-Time Asset Tracking
- Automated Asset Discovery and Inventory Management
- Lifecycle Management
- Comprehensive Reporting and Analytics
- Custom Alerts and Notifications
- Role-Based Access and User Permissions
- Seamless Integration Capabilities
- Cloud-Based Access with Mobile Compatibility
- Ticketing System and Maintenance Management
- Audit Trails and Compliance Support
What types of assets can GoCodes track?
GoCodes tracks any physical asset that can be labeled with a QR code or barcode tag. Common use cases include tools and equipment, IT assets like laptops and monitors, medical equipment, vehicles and fleet assets, furniture and fixtures, inventory and consumables, and audio visual equipment.
How does QR code asset tracking work?
QR code asset tracking works by attaching a unique QR code label to each asset. When team members scan the code with a smartphone, the GoCodes mobile app automatically records who scanned it, when the scan occurred, and the GPS location of the scan. This creates a complete digital history for every asset including custody changes, location movements, and service activities.
What is included with a GoCodes' subscription?
A GoCodes’ subscription includes cloud based software access, the mobile scanning app for iOS and Android, QR code labels and rugged tags for your assets, unlimited phone and email support, free setup consulting, and data migration assistance. There are no hidden fees for features, support, or API access.
Can GoCodes integrate with other business systems?
Yes, GoCodes provides a REST and JSON API that enables integration with enterprise resource planning systems, accounting software, and other business applications. Custom integrations can connect GoCodes data with existing workflows and reporting tools.
How long does it take to implement GoCodes?
Most organizations are up and running with GoCodes within one day. The cloud based platform requires no software installation or IT infrastructure. Simply import your asset list, apply labels to your equipment, and start scanning. Free setup consulting is included to help configure the system for your specific workflows.
What makes GoCodes different from spreadsheets or other tracking methods?
Unlike spreadsheets, GoCodes captures data automatically when assets are scanned rather than relying on manual entry. This eliminates data entry errors, creates real time visibility, and maintains a complete audit trail. Compared to enterprise asset management systems, GoCodes offers faster implementation, lower total cost, and an interface that field teams adopt without extensive training.