Asset Tracking Software
No More Missing Assets
GoCodes helps mid-sized teams track tools, equipment, and assets without the complexity, cost, or 6-month implementation of enterprise systems. Start a FREE trial today!
Trusted by 1,000+ businesses for the past 14 years
The Only Asset Tracking System That’s Actually Easy to Use
Implemented in days, not months
Start tracking equipment in under 2 weeks
Total solution software + hardware
Software + mobile apps + free QR code labels
Mobile scanning without apps
Easy-to-use in both the field and office
Why Companies Switch to GoCodes
Spreadsheet chaos
When tools disappear, you’re not just replacing equipment, you’re paying for job delays, crew downtime, insurance claims, and emergency rentals while your owned assets sit unused in someone’s truck.
Spreadsheets can’t tell you:
- Where equipment is right now
- Who took it last
- When it’s due back
- If it’s even still on the jobsite
Multiple versions, missing updates, zero accountability.
Enterprise tool headaches
Enterprise asset management systems promise everything, then bury you in complexity:
- 6-12 month implementations
- Consultants charging $200/hour
- Endless customization requirements
- Features you’ll never use
- Pricing that makes your CFO wince
You don’t need enterprise software. You need something that works easily on Monday morning.
Complex, costly systems meant for Fortune 500s.
There’s a Better Way
GoCodes is purpose-built for construction, trades, and industrial teams who need results, not complexity.
How GoCodes Works
Tag. Scan. Track. GoCodes integrates real-time tracking with asset management.
Label your items
Apply included QR code labels to your inventory items. Takes minutes, not hours.
Scan & check in/out
Check out on any device (no app required) → auto time/GPS stamp.
Real-time tracking
See who has it, where it is, and when it’s due back. Add GPS/beacons as needed.
A Solution Built for How You Actually Work
Construction Companies
Stop replacing tools you already own
Track tools across multiple jobsites, assign equipment to specific projects, prevent theft with geofencing, maintain accountability with check-in/check-out logs.
Electrical and HVAC Contractors
Your van isn’t a storage unit
Know what’s in each service vehicle, track specialized diagnostic equipment, maintain calibration records, prevent over-purchasing.
Facilities Management
Manage equipment across multiple buildings
Track maintenance equipment, assign tools to technicians, schedule preventive maintenance, audit readiness for compliance.
Manufacturing and Industrial
From forklifts to fall protection
Track heavy equipment, manage PPE, maintain safety equipment certifications, control tool cribs, reduce replacement costs.
Schools and Universities
Finally know where the laptop carts are
Track technology across multiple buildings, manage maintenance equipment, control tool checkout for shop classes, reduce theft and loss.
Fleet and Transportation
More than vehicle tracking
Track tools in service vehicles, manage equipment at multiple depots, prevent crew trucks from becoming black holes for expensive gear.
Asset Tracking Features That Matter
QR Code asset labels
Water-resistant labels included free. Metal plates for heavy equipment, vinyl for tools, custom options available.
Mobile scanning
Scan with phone camera, no app required. Works offline, syncs when connection returns. Takes 2 seconds per scan.
Real-time dashboard
See where everything is, who has it, when it’s due back. Cloud-based, access anywhere, updates live.
GPS location tracking
Automatically capture GPS coordinates on every scan. Optional GPS trackers for real-time equipment location.
Check-in/check-out
Assign equipment to crew members, job-sites, or projects. Full audit trail of who has what, when.
Maintenance scheduling
Set up preventive maintenance reminders. Track service history, maintenance costs, warranties.
Custom reports
Generate reports in seconds: missing equipment, utilization rates, depreciation, maintenance due, location history.
Multi-location support
Manage assets across jobsites, warehouses, service areas. See everything or filter by location.
See All Features →
Asset Tracking ROI Calculator
How much money are you losing every year due to lost and stolen tools?
Why Customers Choose GoCodes.
See Why Our Customers Rate Us!
GoCodes Asset Tracking
Case Studies
At GoCodes, we pride ourselves on facilitating meaningful asset management. But don’t just take our word for it. Learn how we have created impact for our satisfied users.
ANDREWS UNIVERSITY
Speech Pathology & Audiology
J&M Keystone
Flood and Damage Restoration
GoCodes makes asset tracking, easy!
GoCodes Use Cases
Asset Tracking
Instantly track and update the location, condition and status of your assets anywhere, on your phone (No Mobile Apps needed.) End loss and reduce cost.
Calibration Maintenance
Easily monitor, schedule and document equipment calibration and prevent equipment downtime. Now equipment is safe to use and legally compliant.
Compliance Management
Automate schedules, track maintenance history and ensure assets meet regulatory standards for everyone’s safety.
Inventory Tracking
Re-order when inventory levels are low with custom low-stock alerts and put an end to low stock emergencies. Charge inventory usage to departments and projects and increase productivity.
Lifecycle Management
Manage your assets from acquisition to disposal and maximize asset value and their operational efficiency. Use real-time data for asset forecasting, too.
Fixed Asset Management
Calculate depreciation and manage repairs, maintenance and disposal. Streamline year-end financial reporting and tax return filings and get the financials done fast.
Facilities Management
Monitor and manage the location, condition and maintenance of your facility’s physical assets for compliance and optimize their lifespan for an economic win.
Our total solution comes with training & support, included in the base software price. And you get tags, too!
We include patented QR code tags that can be customized to your project. They come ready to use with our web software and smartphone scanner apps.
Works on devices you already own
Our FREE scanner apps and tags mean there's no hand-held barcode scanners or printers to purchase – so you’re up-and-running fast.
307 ratings
Apple Mobile App
46 ratings
Android Mobile App
Frequently Asked Questions
Learn more about features, security, integration capabilities, and more!
What is asset tracking software?
Asset tracking software helps businesses monitor the location, status, and usage of physical assets like tools, equipment, and vehicles in real-time. GoCodes uses patented QR code labels and optional GPS trackers that any team member can scan with a smartphone, no special apps required. Each scan automatically updates location, creates a permanent audit trail, and triggers alerts for maintenance or checkout status.
How does asset tracking work?
Asset tracking works using three simple steps:
- Tag your assets with unique identifiers like QR codes, RFID tags, or GPS trackers
- Scan or automatically transmit location data using smartphones, tablets, or tracking devices
- View and update real-time status, location history, and maintenance records in a cloud-based dashboard.
What's the best asset tracking software for construction companies?
Top Tier: Purpose-Built for Construction
Solution: GoCodes – Best for Mid-Market Construction & Trades
Strengths: QR labels included, no app required (any smartphone), rugged labels for harsh conditions, 1-2 week implementation, $5K-$40K annually
Best for: General contractors, electrical/plumbing companies, restoration, 250-2,000 employees
Customers: Construction, trades, facilities management
Why it works: Built specifically for field crews who need fast check-in/out without IT complexity
Why do I need asset tracking software instead of spreadsheets?
Spreadsheets become unmanageable once you have more than 50 assets or multiple locations. Common problems: Employees forget to update check-out logs, equipment goes missing between job sites, maintenance schedules are missed, and nobody knows who has what. Asset tracking software solves this by making updates automatic, every QR scan instantly logs location and custody without manual data entry.
How much does asset tracking software cost?
Asset tracking software typically costs $4,000-$40,000 annually for mid-sized operations (500-5,000 assets, 10-100 users), though pricing varies by features, asset count, and tracking technology. Budget-conscious options range from $1,000-$2,500/year for basic QR code systems with limited users. Enterprise solutions (IBM Maximo, SAP) can exceed $100,000 annually plus implementation costs.
What's the difference between QR codes, RFID, and GPS for asset tracking?
QR codes work best for tools and equipment that employees check in/out manually and they cost pennies per label, require no special hardware (any smartphone scans them), and work offline. RFID tags enable bulk scanning (read 100+ items instantly for inventory audits) but need dedicated readers ($500-$2,000) and cost $2-$10 per tag. GPS trackers provide continuous location monitoring for vehicles and outdoor equipment, cost $50-$200 per device, and require monthly connectivity (some vendors charge $10-$30/month per device).
What type of asset labels does GoCodes provide?
GoCodes offers six label types to match different assets and environments:
- Tamper-evident vinyl: tears when removed, prevents label swapping or theft, ideal for laptops and high-value electronics
- Heavy-duty polyester: outdoor weatherproof, survives 3+ years in UV, rain, and temperature extremes, perfect for outdoor equipment and vehicles
- Metal-mount tags: bolt-on aluminum tags for machinery and permanent fixtures
- General-purpose vinyl: indoor assets like office equipment and furniture
- Cable labels: wrap-around design for hoses, cords, and cylindrical items
- Small tool labels: 0.75″ labels for hand tools with limited space
- All labels include pre-printed unique QR codes tied to your account. Labels are included in
- GoCodes pricing, competitors often charge $2-$8 per label separately, adding $500-$2,000+ to total cost.
Can I combine real-time GPS tracking with QR Codes and Beacons?
Yes, GoCodes integrates real-time GPS trackers for vehicles, trailers, heavy equipment, and outdoor tools. GPS devices provide: Continuous location updates (every 30-60 seconds), geofence alerts when assets enter/leave designated areas, historical routes and trip logs, utilization tracking (operating hours, idle time), maintenance alerts based on engine hours or mileage, and tampering notifications.
Articles & Insights
Information to give you more tracking power
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