Facilities Management Software
Everything Needed to Track Assets and Prevent Failures
Track every asset. Automate every maintenance schedule. Across every building. Without the enterprise price tag. Start a FREE trial today!
Trusted by 1,000+ businesses for the past 14 years
The Facilities Maintenance Challenge
Whether you’re managing facilities for a corporate campus, commercial properties, educational institutions, or multi-building operations, you’re facing the same operational challenges:
The Equipment Visibility Problem
Your maintenance equipment and tools move constantly between buildings, floors, and job sites. Technicians waste 20-30% of their time searching for equipment or ordering duplicates because they can’t find what already exists.
The Reactive Maintenance Trap
Critical building systems fail unexpectedly because maintenance schedules live in individual calendars, sticky notes, or forgotten spreadsheets. Fire safety inspections slip through the cracks. Elevator certifications expire. HVAC filters don’t get changed until the system fails.
The Compliance Documentation Nightmare
When building inspectors, insurance auditors, or regulatory agencies arrive, you’re scrambling through emails, clipboards, and filing cabinets trying to prove that you maintained equipment and completed required inspections. Without proper documentation, you face citations, insurance premium increases, and liability exposure.
The Distributed Team Challenge
Your maintenance technicians work in boiler rooms, on rooftops, across multiple buildings, and often in areas with poor connectivity. Desktop-only software ties them to an office. Paper-based systems mean data never makes it into the system. Your team needs tools that work wherever they work.
How GoCodes Solves Facilities Management Challenges
Real-Time Equipment Visibility Across All Properties
The system instantly shows:
- Exact current location (building, floor, room)
- Who has the equipment checked out
- Complete movement history
- Maintenance history and status
- Photos, manuals, and documentation
Organize assets by property, building, floor, or any custom structure that matches your operations. The dashboard shows real-time location of every piece of equipment across your entire property portfolio.
Every asset gets a customized QR code label (included with your subscription). Technicians scan equipment with their smartphone cameras, no app installation required.
Automated Preventive Maintenance that
Prevents Problems
The system:
- Automatically generates work orders based on your schedule
- Sends email and SMS reminders before maintenance is due
- Tracks complete maintenance history with timestamps and technician notes
- Monitors certification expiration dates
- Creates accountability with automated escalations for overdue tasks
Shift from reactive “break-fix” operations to proactive asset care that extends equipment lifespan and reduces emergency repairs.
Set up recurring maintenance schedules for HVAC systems, elevators, fire safety equipment, generators, and any other assets requiring regular service.
Audit-Ready Compliance Documentation
For any inspection or audit:
- Generate PDF compliance reports in seconds
- Show complete maintenance history for any equipment
- Provide photo documentation of asset conditions
- Demonstrate certification tracking and expiration management
- Prove chain-of-custody for shared equipment
When inspectors arrive, you have the professional documentation they need at hand, not scattered across emails and filing cabinets.
Every asset interaction is logged automatically: who scanned it, when, where, and what action they took.
Why Facilities Teams Choose GoCodes
We help you prevent inventory challenges that cost you thousands in reactive maintenance costs and non-compliance fines.
Track equipment across unlimited buildings
Automate preventative maintenance
Mobile-first for distributed teams
Deploy in 2 weeks, not 6 months
Facilities Management Features and Capabilities
Asset Tracking and Management
- Customized QR code labels included
- Location-based organization (property/building/floor/room)
- Check-in/check-out with employee accountability
- GPS tracking for mobile equipment (optional hardware)
- Real-time dashboard showing equipment across all properties
- Complete audit trails (who, what, when, where)
- Custom fields and asset categories
- Photo attachments and documentation storage
- Asset movement history
Mobile and Offline Access
- Mobile-responsive web interface (no app required)
- Works on any smartphone or tablet browser
- Offline mode with automatic sync
- QR code scanning with native camera
- Mobile photo capture and attachment
- Digital checklists on mobile devices
Preventive Maintenance
- Automated maintenance scheduling (daily, weekly, monthly, quarterly, annual, custom)
- Email and SMS reminders before tasks are due
- Work order creation and assignment
- Customizable maintenance checklists
- Maintenance history tracking with timestamps
- Certification and expiration tracking
- Service vendor management
- Maintenance calendar views
- Overdue task escalations
- Recurring maintenance templates
Compliance and Reporting
- One-click compliance reports (PDF or Excel)
- Complete audit trails for inspections
- Certification tracking and expiration alerts
- Regulatory compliance documentation
- Photo documentation of conditions
- Vendor invoice storage
- Chain-of-custody records
- Custom report builder
- Scheduled report delivery
User Management and Permissions
- Role-based permissions
- Location-based access restrictions
- Multi-factor authentication (MFA)
- User activity logs
- QR code access (no login required)
Hardware Options (Optional Add-ons)
- Real-Time GPS trackers: Live location updates, geofencing alerts, vehicle telematics
- Bluetooth beacons: Automatic asset detection, proximity monitoring
- Rugged metal tags: Industrial-grade asset labels for harsh environments
GoCodes VS. Enterprise EAM
See why organizations are choosing GoCodes over legacy EAM systems:
GoCodes
Enterprise CMMS
GoCodes
Software + QR code labels + mobile apps in one package
Labels are durable, waterproof, and included
Everything works together out of the box
Start tracking in days, not months
No implementation fees or training costs
Built for trades, construction, and industrial operations
Simple workflows that technicians learn in minutes
Mobile-first design for teams who work with their hands
Enterprise CMMS
Sell software only
You source your own asset labels and QR codes
You figure out which mobile apps work with your codes
Integration and setup take weeks or months
Implementation fees, training fees, customization fees
Feature-rich but difficult to use in the field
Complex workflows that require training and dedicated admins
Desktop-first with mobile as an afterthought
Why Customers Choose GoCodes.
See Why Our Customers Rate Us!
GoCodes Asset Tracking
Case Studies
At GoCodes, we pride ourselves on facilitating meaningful asset management. But don’t just take our word for it. Learn how we’ve created impact for our satisfied users.
FAndrews University
Speech-language pathology and audiology department
J&M Keystone
Flood and Damage Restoration
We include patented QR code tags that can be customized to your project. They come ready to use with our web software and smartphone scanner apps.
Works on devices you already own
Our FREE scanner apps and tags mean there's no hand-held barcode scanners or printers to purchase – so you’re up-and-running fast.
307 ratings
Apple Mobile App
46 ratings
Android Mobile App
Frequently Asked Questions
Learn more about features, security, integration capabilities, and more!
What is Facilities’ Management Software?
Facilities’ management software helps building operations’ teams track equipment, schedule maintenance, and manage compliance across multiple properties. It replaces scattered spreadsheets and paper logs with a centralized platform that provides real-time visibility into asset location, maintenance history, and costs accessible from any device.
How does Facilities’ Management Software work?
The software assigns each asset (HVAC systems, tools, equipment) a unique QR code that technicians scan with their smartphones. Scanning instantly shows location, maintenance status, and history. The system automatically generates maintenance reminders, tracks who has what equipment, logs all actions for compliance, and provides reports on costs and performance.
What are Tool Tracking Solutions for Facilities Management?
Tool tracking solutions monitor the location and usage of maintenance tools and equipment across multiple buildings. They use QR codes or GPS to show where tools are in real-time, who checked them out, and when they’re due back. This eliminates wasted time searching for equipment and reduces tool loss by 50-70%.
How does preventive maintenance scheduling work?
Set up recurring maintenance tasks for any equipment with customizable intervals (daily, weekly, monthly, quarterly, annually, or custom). The system automatically generates work orders and sends email/SMS reminders to assigned technicians before tasks are due. Attach checklists, photos, and documentation to each maintenance record.
Can we connect GoCodes to our building management system?
Yes, through our REST API. Many customers connect GoCodes to building automation systems, HVAC control platforms, and IoT sensor networks for automated work order generation based on sensor alerts.
How much training do facilities teams need?
Administrator training typically takes 2-3 hours. Maintenance technician training takes 30-60 minutes. We provide virtual training sessions, video tutorials, knowledge base articles, and unlimited support.
Articles & Insights
Information to give you more tracking power
Equipment Maintenance: 5 Best Practices to Follow
Key Takeaways: 75% of professionals already follow proactive equipment maintenance. Daily inspection templates should adjust for seasonal conditions. Manual maintenance logs and spreadsheets can’t keep up with assets across job sites. High-quality parts safeguard both...
How to Reduce Equipment Maintenance Costs
Want to reduce equipment maintenance costs? This guide will show you practical strategies that lower expenses and improve asset performance.
Preventive Maintenance Checklist: What You Need to Know
In this article, you’ll learn how to build and use a preventive maintenance checklist to keep your equipment running longer.
Equipment Maintenance Log: A Complete Guide
Tracking equipment issues manually? This article will teach you how a structured log can streamline your maintenance operations.
Equipment Scheduling & Booking Software: Our Top Picks
Explore our list of software solutions for scheduling and booking construction equipment, including their pros, cons, and key features.