Best IT Asset Management Software
Enterprise ITAM Capabilities Without the Complexity
Track and manage the lifecycle of your laptops, monitors, servers and network equipment across offices and remote locations. Start a FREE trial today!
Trusted by 1,000+ businesses for the past 14 years
Tool Tracking Made Easy With GoCodes
Cloud-based for anywhere access
Audit-ready compliance tracking
Implemented in days, not months
The IT Asset Management Challenge
IT teams are managing more hardware across more locations.
Remote work has scattered laptops across home offices.
Cloud adoption has diversified your infrastructure.
Meanwhile, audit requirements keep tightening and your finance team needs accurate depreciation data yesterday.
Hardware Sprawl
Between offices, remote workers and field teams, you’ve lost visibility into who has what equipment and where it is.
Audit Nightmares
When auditors ask for proof of hardware ownership, warranty status, or disposal records, you’re digging through spreadsheets and old emails.
Remote Work Complexity
Tracking IT assets was hard enough when everyone worked in one building. Now your equipment is distributed across dozens or hundreds of home offices.
Audit Nightmares
Without accurate lifecycle tracking, you’re either replacing equipment too early (wasting budget) or too late (suffering downtime and security risks).
How GoCodes Solves IT Asset Management:
GoCodes brings enterprise IT asset management capabilities to mid-market organizations through an intuitive, cloud-based platform that your team can implement in days, not the months required by traditional ITAM solutions like ServiceNow or IBM Maximo.
Core IT Asset Management Capabilities
Complete hardware visibility
Track every laptop, desktop, monitor, server, network device, and peripheral from procurement to disposal. Each asset gets a unique QR code identifier that links to its complete digital record.
Cloud-based for remote teams
Whether your IT coordinator is in the office, a technician is at a remote site, or an employee is working from home, everyone has instant access to update asset locations, report issues and check equipment status.
Strategic asset analytics
Transform your IT asset data into strategic insights. Identify underutilized equipment, optimize refresh cycles, predict hardware needs, make data-driven decisions about your tech investments.
Audit-ready compliance
Maintain complete audit trails for every asset movement, ownership change, and maintenance activity. Generate compliance reports in minutes, not days. Meet SOC 2, ISO 27001, and financial audit requirements with confidence.
IT Asset Management Features That Matter
Asset lifecycle management
Track IT hardware from purchase order through deployment, maintenance and retirement. Record purchase dates, warranty periods, depreciation schedules, and disposal documentation for complete lifecycle visibility.
Mobile-first asset tracking
Your team can scan QR codes using any smartphone, no dedicated scanners needed. Check equipment in and out, update locations, upload photos and add notes from anywhere. Works offline and syncs when reconnected.
Automated maintenance scheduling
Never miss a critical firmware update or warranty expiration again. Set up automated reminders for maintenance tasks, calibrations, and license renewals. Schedule preventive maintenance to maximize equipment uptime.
Multi-location management
Organize assets by office, building, floor, or department. Track equipment movements between locations. Generate location-specific reports for distributed IT infrastructure.
User assignment tracking
Maintain clear ownership records showing which employees have what equipment. Track assignment history, create digital hand-off documentation, and simplify equipment recovery when employees transition.
Integration capabilities
Export asset data to Excel or integrate with your existing systems via REST API. Import hardware data from spreadsheets or legacy systems. Connect with your financial software for depreciation tracking.
Custom fields and categories
Adapt GoCodes to your IT environment. Create custom fields for MAC addresses, IP assignments, software licenses, or any other data points your team needs. Organize assets by type, department, or business unit.
GPS location tracking (optional)
Add Real-Time GPS trackers to high-value equipment like servers during transport or mobile workstations. Receive instant alerts if equipment moves outside designated geofences.
“Before GoCodes, we were losing track of assets weekly. Now we can see everything from one dashboard and know who has what in seconds.”
IT Asset Management Use Cases
Remote Hardware Management
As your team embraced hybrid work, IT assets dispersed across dozens of locations. GoCodes helps you maintain visibility and control over laptops, monitors, and peripherals in home offices. Track which equipment is with which employee, schedule pickup for equipment refresh, and ensure remote workers have properly configured, compliant devices.
Compliance & Audit Preparation
Financial audits, SOC 2 compliance, ISO certifications – your IT assets play a critical role in meeting these requirements. GoCodes provides the complete documentation auditors demand: purchase records, assignment history, disposal certificates, and maintenance logs. Generate compliance reports in minutes rather than scrambling through spreadsheets for weeks.
Hardware Lifecycle Optimization
Stop guessing about when to refresh equipment. GoCodes tracks hardware age, performance metrics, and maintenance history to help you make data-driven refresh decisions. Identify equipment that’s costing more to maintain than replace. Plan proactive upgrades before hardware failures impact productivity.
Software License Management
Track software licenses alongside the hardware they’re installed on. Monitor license counts, renewal dates, and assignment to specific users or devices. Avoid compliance violations from over-deployment and stop wasting budget on unused licenses.
IT Asset Recovery
When employees leave, contractors finish projects, or offices close, you need to recover company equipment quickly. GoCodes maintains assignment records and makes recovery simple. Generate equipment return checklists, track returned items and ensure nothing slips through the cracks.
Data Center Asset Tracking
For organizations managing their own servers and network equipment, GoCodes provides rack-level visibility. Track every piece of hardware in your data center, schedule maintenance windows and maintain detailed configuration records. Generate asset inventories for insurance, disaster recovery planning, or facility moves.
How GoCodes Works
Tag. Scan. Track. GoCodes integrates real-time tracking with asset management.
Label your items
Apply included QR code labels to your inventory items. Takes minutes, not hours.
Scan & check in/out
Check out on any device (no app required) → auto time/GPS stamp.
Real-time tracking
See who has it, where it is, and when it’s due back. Add GPS/beacons as needed.
Why IT Managers Choose GoCodes Over ServiceNow, ManageEngine, or IBM Maximo
Implementation Speed
GoCodes:
1-2 weeks average
Enterprise ITAM:
3-6 months typical
Why it matters: Your team can’t wait months for basic asset visibility. GoCodes gets you operational fast, with implementation support included.
User Experience
GoCodes:
Mobile-first, intuitive interface
Enterprise ITAM:
Desktop-focused, complex workflows
Why it matters: If your team finds the system difficult, they won’t use it. GoCodes requires minimal training because the interface works like the consumer apps your team already knows.
Support
GoCodes:
Unlimited customer consultations
Enterprise ITAM:
Tiered support with hourly fees
Why it matters: When you need help configuring workflows or generating custom reports, you shouldn’t face additional charges or support ticket queues.
Total Cost
GoCodes:
Flat-rate pricing, hardware included
Enterprise ITAM:
Per-user fees, implementation fees, separate hardware costs
Why it matters: A mid-market organization (500 employees) typically spends 60-70% less with GoCodes versus enterprise ITAM solutions over three years.
Scope
GoCodes:
IT hardware + facilities + tools + equipment
Enterprise ITAM:
Primarily IT-focused
Why it matters: Your organization needs to track more than just laptops. GoCodes handles IT assets, office furniture, tools, equipment, and vehicles in one system.
Strategic Benefits of Modern IT Asset Management
Financial accuracy and control
Depreciation Tracking: Automatically calculate asset depreciation using straight-line, declining balance, or custom methods. Generate reports for financial teams that show current asset values, total IT investment, and depreciation schedules.
Budget Optimization:
Identify which equipment types require frequent repair or early replacement. Shift budget from problem hardware to more reliable alternatives. Reduce replacement cycles by catching issues early.
Cost Allocation:
Charge IT asset costs back to departments or business units accurately. Track equipment assigned to specific cost centers. Support chargeback models for shared resources.
Operational efficiency
Reduce Time on Asset Admin: IT teams report saving 10-15 hours weekly on asset-related administrative tasks. Less time creating spreadsheets means more time on strategic initiatives.
Eliminate Hardware Loss: Organizations using GoCodes report 60-80% reduction in lost or misplaced equipment. Every laptop you don’t have to replace saves $1,000-2,000.
Optimize Equipment Utilization: Identify unused or underutilized equipment that can be redeployed. Avoid unnecessary purchases by finding existing equipment that meets needs.
Compliance and risk management
Regulatory Readiness:
Meet SOC 2, ISO 27001, HIPAA, and industry-specific compliance requirements. Maintain required documentation for asset inventories, disposal procedures, and change management.
Audit Trail Integrity:
Every asset update creates a permanent audit trail showing who made changes, when, and what was modified. Essential for security certifications and financial audits.
Security Accountability:
Know exactly which employees have which devices. Critical for security incident response, data breach containment, and enforcing acceptable use policies.
Why Customers Choose GoCodes.
See Why Our Customers Rate Us!
GoCodes Asset Tracking
Case Studies
At GoCodes, we pride ourselves on facilitating meaningful asset management. But don’t just take our word for it. Learn how we have created impact for our satisfied users.
FAMILY LEGACY MISSIONS
Transforming Lives In Zambia
J&M Keystone
Flood and Damage Restoration
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We include patented QR code tags that can be customized to your project. They come ready to use with our web software and smartphone scanner apps.
Works on devices you already own
Our FREE scanner apps and tags mean there's no hand-held barcode scanners or printers to purchase – so you’re up-and-running fast.
307 ratings
Apple Mobile App
46 ratings
Android Mobile App
Frequently Asked Questions
Learn more about features, security, integration capabilities, and more!
What is IT Asset Management Software?
IT asset management software is a cloud-based system that tracks and manages an organization’s technology hardware throughout its entire lifecycle from procurement to disposal. The software creates a digital record for each IT asset (laptops, monitors, servers, network equipment) that includes purchase information, assigned users, location, warranty details, maintenance history, and depreciation data.
Modern IT asset management solutions help organizations maintain compliance with security standards like SOC 2 and ISO 27001, reduce equipment loss, optimize replacement cycles, and provide the audit trails required for financial and regulatory reporting. The software typically uses QR codes, barcodes, or RFID tags to identify assets and allows teams to update asset information using mobile devices.
How does IT Asset Management Software work?
IT asset management software works through a four-step process:
1. Asset Identification: Each piece of IT equipment receives a unique identifier (QR code, barcode, or RFID tag) that links to its digital record in the cloud-based system.
2. Data Collection: Team members scan the identifier using a smartphone or dedicated scanner to record asset location, condition, assignment, and maintenance activities. The software captures who made updates, when, and what changed.
3. Automated Tracking: The system monitors asset status, sends alerts for upcoming maintenance or warranty expirations, calculates depreciation, and maintains a complete audit trail of all asset movements and changes.
4. Reporting & Analysis: Generate reports showing asset inventory, utilization rates, lifecycle costs, compliance documentation, and insights for strategic decision-making about technology investments.
What types of IT assets can I track with GoCodes?
GoCodes tracks all IT hardware including laptops, desktop computers, monitors, servers, network equipment (switches, routers, access points), peripherals (keyboards, mice, webcams), mobile devices, printers, and any other technology equipment.
Can I import my existing IT asset data?
Yes, GoCodes provides templates for importing asset data from Excel, CSV, or other systems. You can import asset details, purchase information, user assignments, locations, and custom fields. The import process typically takes a few hours depending on data volume and quality. Our implementation team provides support for complex data migrations.
How does GoCodes compare to enterprise ITAM solutions?
GoCodes delivers similar core functionality to enterprise ITAM platforms (ServiceNow, ManageEngine, IBM Maximo) but implements in days rather than months, costs 60-70% less for mid-market organizations, and provides superior user experience. Best fit for organizations with 50-2,000 employees who need enterprise capabilities without enterprise complexity.
What compliance requirements does GoCodes support?
GoCodes helps meet SOC 2, ISO 27001, ISO 9001, HIPAA, and financial audit requirements. The system maintains complete audit trails for all asset activities, generates compliance reports, tracks required maintenance and calibrations, and provides disposal documentation. Many customers use GoCodes specifically for compliance audit preparation.